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Office Admin (Part-Time)

Arrive Logistics

Arrive Logistics

Austin, TX, USA
Posted on Tuesday, June 25, 2024
Who We Are
Arrive Logistics is a leading transportation and technology company in North America, having surpassed $2 billion in annual revenue with plans to grow significantly year over year. Our success is a testament to our remarkable team and what we’re building together. We’re committed to providing employees with a meaningful work experience and have established an award-winning culture that supports personal and career development in a fun, casual and collaborative environment. There’s never been a more exciting time to get on board, so read on to learn more and apply today!
Who We Want
In this role as a Part Time Office Admin, you will be managing front desk responsibilities, and taking ownership of various administrative functions that span the entire office. This role will be responsible for greeting visitors, coordinating and scheduling travel, assisting with planning events, and overall keeping the office running smoothly.

What You’ll Do

  • Greet all visitors and alert relevant employees of their arrival.
  • Oversees and supports administrative duties in the office and ensures that the office is operating smoothly
  • Coordinate with our facilities team to ensure all office deliveries are received by our employees, including lunches, mail, and FedEx/UPS packages.
  • Coordinates with Executive Admins, Recruitment, and Training on a regular basis to plan for visitors in each office.
  • Liaises with the Facilities and IT departments on office setup and condition, including, desk equipment, cleaning, repairs, and building security.
  • Support day 1 onboarding and interviewing experience for new employees and candidates visiting the office. This includes office tours, lunch orders, and processing I9 documents.
  • Serve as the point of contact for general office questions and office-related problem-solving.
  • Work collaboratively with the Marketing team as projects arise.

Qualifications

  • 1 year of consistent experience in a similar administrative role.
  • Outstanding communication skills, both verbal and written.
  • Proven ability to work successfully in both individual and collaborative environments.
  • Previous experience working with members of an executive team is preferred.
  • Familiarity with Gmail and Google Calendar functionalities.
  • Proficient in Microsoft Word, PowerPoint, and Excel.
Your Arrive Experience
When we say “award-winning culture,” we mean it. We’ve been recognized as a top workplace by Inc. Fast Company, Fortune, and earned Top Workplaces and Great Place to Work, to name a few. We intend on topping many more of those lists in the years to come, but we’re not in it for the trophies. We’re committed to culture because it keeps us connected to each other and invested in our shared success while having a blast along the way. Our employee-founded resource groups create communities within Arrive’s walls, including Women in Logistics, Emerging Professionals, Prisms, Black Logistics Group, Salute and Unidos.