About Comply365

This is an excellent opportunity to join Comply365, the market leader in operational content management, safety management and training management serving the global aviation, defense and rail industries with a stellar customer base of 550+ customers in 80+ countries worldwide and delivering an industry first, connected platform, powered by AI, across these mission critical domains.
The Comply365 platform is an industry-first interconnected, intelligent platform with best-in-class solutions across Operational Content Management, Safety, Risk & Quality Management, and Training Management. Powered by industry-specific AI, our unified platform connects data and insights across operations, safety, and training - eliminating complexity and driving measurable gains in efficiency and productivity for aviation, rail and defense organizations worldwide.

About the role

This is an exciting opportunity for a recent graduate or someone at the start of their marketing career to gain hands-on experience supporting the delivery of large-scale industry events and conferences. As an Events & Marketing Assistant, you’ll play a key role in coordinating event logistics, supporting event operations, contributing to event marketing activities, and helping ensure a smooth experience for attendees, speakers, and internal teams. The successful candidate will also support social media content strategy for events and other marketing related content. This role offers fantastic exposure to event marketing, digital marketing, social media and cross-functional collaboration, making it an ideal first step into a marketing career.
Please note this is a temporary role for 3 months.

What you'll be doing

Social Media & Event Promotion

• Support LinkedIn content related to events, sponsorships and speaking slots.
• Assist with pre-event promotional posts.
• Create post-event “wrap-up” social posts.
• Use Figma and LinkedIn to support content creation.

Event & Team Logistics

• Coordinate hotel room bookings including managing room blocks and ensuring all team members and customer speakers are accounted for.
• Maintain up-to-date tracking of hotel allocations and overall numbers.
• Support coordination of group transport (buses, shared Ubers, etc.) based on flight schedules.
• Assist with venue logistics including food & beverage selections for conference days.
• Support evening event coordination (venues, transport, event details for apps/microsites and customer communications).
• Provide general logistics support such as restaurant bookings for customer networking events.

Registration & Attendee Management

• Maintain and update a master registration spreadsheet, adding daily registrations from CrowdComms.
• Create and manage name badge files for printing.
• Print name badges and manage name badge ordering.
• Track event attendance requirements in collaboration with the Event Marketing Lead.
• Register team members for events as required.

Event Materials, Merchandise & Gifting

• Lead the branded shirt project for our customer conference end-to-end:
  • Work with designers on multiple design options
  • Source suitable vendors (UK, US, Austria)
  • Determine quantities and size breakdowns
  • Plan distribution at events
    
    
• Source and organise event merchandise, giveaways and gifts (e.g. pens, stickers, flight tags)
• Manage merchandise orders and shipments to event venues
• Source speaker gifts and prizes for innovation or customer contests
• Coordinate lanyard designs and ordering, including colour-coding by product track

Presentations & Content Support

• Update team training presentation decks from previous years.
• Format customer contest presentations using branded templates.
• Finalise presentation decks, including ordering, formatting, title slides and connector slides.
• Ensure presentations follow the agreed running order and session flow.

Industry Events & Booth Support

• Support booth and furniture orders for industry events.
• Ensure business cards, marketing collateral and materials are supplied for events.

What we’re looking for

• Strong organisational skills with excellent attention to detail
• Comfortable managing spreadsheets and keeping information accurate and up to date
• Confident coordinating multiple tasks and deadlines at the same time
• Clear written and verbal communication skills
• Interest in events, marketing or communication