EquipmentShare is Hiring a IT Purchasing Coordinator

EquipmentShare is searching for a IT Purchasing Coordinator for our corporate office in Columbia, MO, to support our team as the department continues to grow.

Job Summary: The IT Purchasing Coordinator is responsible for managing procurement activities for both software licenses and physical IT devices. This role involves analyzing demand, creating purchase orders (POs) with approved vendors, tracking orders, and ensuring timely delivery to support the IT department’s operational goals. The coordinator will liaise with suppliers, internal stakeholders, and the IT implementation Manager to maintain accurate procurement records and ensure compliance with organizational standards and regulations.

Supervisory Responsibilities: None

Duties/Responsibilities:

• Gain approvals for IT-related purchases (software and devices) from the IT Implementation Manager.
• Place POs and obtain suppliers' confirmation, ensuring accuracy in quantity, pricing, SKU details, and delivery timelines.
• Manage license renewals and subscriptions for enterprise software solutions.
• Collaborate with IT and operations teams to review procurement needs, considering device lifecycle management, software utilization, and evolving technology standards.
• Utilize IT asset management tools to forecast procurement needs for hardware and software.
• Monitor and track the progress of all IT-related orders.
• Provide regular updates to IT leadership on delivery schedules, costs, and potential risks.
• Recommend optimizations for IT procurement processes based on industry best practices and internal feedback.
• Assist in developing and updating procurement-related SOPs for the IT department.
• Ensure compliance with corporate IT policies, data security protocols, and vendor management guidelines.
• Maintain detailed procurement records for audits and regulatory compliance.
• Partner with IT Security and Systems teams to ensure compatibility and compliance of purchased software and devices.
• Support cross-functional IT projects involving new hardware or software rollouts.
• Attend regular IT and procurement meetings to align on departmental goals and project timelines.
• Act as the primary point of contact for IT-related procurement inquiries.
• Perform other duties as assigned.

Required Skills/Abilities:

• Familiarity with IT procurement, including software licensing and hardware sourcing.
• Strong understanding of IT asset management and lifecycle planning.
• Exceptional organizational and time management skills with the ability to adapt to a fast-paced environment.
• Proficiency in ERP/MRP systems, IT asset management tools, and advanced Excel/Google Sheets functions.
• Excellent communication skills for collaboration with technical and non-technical teams.

Education and Experience:

• High school diploma or equivalent; bachelor’s degree in IT, Business Administration, or related field preferred.
• At least 1 year of experience in IT procurement, purchasing, or supply chain management.
• Knowledge of IT systems such as ERP platforms, software licensing models, and device procurement processes is highly desirable.

Physical Requirements:

• Must be able to sit for prolonged periods at a desk and work on a computer.

Why We’re a Better Place to Work:

• Competitive salary.

• Medical, Dental and Vision coverage for full-time employees.

• 401(k) and company match.

• Generous paid time off (PTO) plus company paid holidays.

• Stocked breakroom and full kitchen, chef prepared meals daily (breakfast and lunch).

• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.

• Seasonal and year round wellness challenges.

• Company sponsored events (annual family gatherings, happy hours and more).

• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year.

• Opportunities for career and professional development with conferences, events, seminars and continued education.

About You

Our mission to change an entire industry is not easily achieved, so we only hire people who are inspired by the goal and up for the challenge. In turn, our employees have every opportunity to grow with us, achieve personal and professional success and enjoy making a tangible difference in an industry that’s long been resistant to change.

EquipmentShare is committed to a diverse and inclusive workplace. EquipmentShare is an equal opportunity
employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation,
protected veteran status, disability, age, or other legally protected status.